AREA EDUCATION AGENCY REPRESENTATIVES

The role of the AEA representative:

The AEA representatives are elected from within their AEA and are members of the Executive Board. They serve as a liaison between general membership and the Executive Board. Representatives attend the four Executive Board meetings, the fall conference, assist in directing the association's activities and serve as committee chairs or committee members. They disseminate information from the Executive Board to ISPA members in the AEA's that they serve. They also are responsible for recruiting members.
The term of office is two years. Representatives from odd numbered areas are elected in odd calendar years and representatives from even numbered areas are elected in even calendar years. If a vacancy occurs prior to the end of a term, the Executive Board has the power to fill the vacancy by appointment until the next scheduled election (bylaws article VII, section 2).

Routine activities completed by area education agency representatives:

Area representatives may serve as a chairperson or member and help recruit additional members for standing ISPA committees.

Area representatives will write one report on school psychological services in their AEA for the Newsletter. Representatives should contact the editor to confirm the deadline for that report. Reports could include current goals of the school psychology department, specific activities of psychologists, reform efforts, staff changes, summaries of inservice training, etc.

Area representatives will make a verbal presentation about ISPA's current activities and recruit members at AEA staff meetings. Area representatives may provide a written memo or speak to local membership after each board meeting. A list of members in your agency can be obtained from the membership chairperson.

Area representatives will distribute information as needed to the psychology staff within their agency (e.g. conference notices, membership applications, notices of board openings, etc.)
Area representatives may provide a written note to local membership at the end of the year stating the activities and accomplishments of ISPA that year.

Area representatives may develop a binder notebook for each office within the AEA which would contain board meeting minutes and other ISPA/NASP information.

Area representatives may assist membership in recruitment efforts.

Nonroutine activities completed by area education agency representatives:

Area representatives may serve as liaisons to other associations as directed by the Executive Board
Area representatives may hold regional meetings to discuss current issues or association business

AEA Representatives

January

- Start of fiscal and membership year
- Board meeting and disseminate any information
- Submit annual goals
- Develop annual goals to present at June board meeting
- Consider submitting article for February newsletter

February

- Review membership status
- Recruit interest group participants

March

- Notice of representative opening sent to colleagues (every other year)

April

- Staff meeting: present information, solicit information for June board meeting

May

- Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting
- Consider submitting article for June newsletter

June

- Attend board meeting and disseminate any information

July

August

- Distribute ISPA brochures to AEA psychologists at 1st AEA meeting
- Personally contact new AEA psychologists to explain ISPA activities
- Establish the location of an ISPA manual in each office
- Make sure you have your AEA’s copy of the Representative Manual
- Attend board meeting and disseminate information
- Begin discussion of school psychology week
- Consider submitting article for September newsletter

September

- Pass out available fall conference information and encourage attendance
- Begin discussion of school psychology week and plan actions to be taken by AEA psychologists
- At fall psychology meeting give ISPA report, discus membership, fall conference, request input
- Notice of representative opening sent to colleagues (every other year)
- Contact membership chair for list of current members if you have not received one
- Contact nonmembers to encourage membership

October

- Attend board meeting and disseminate information
- Attend conference
- Discuss school psychology week and finalize involvement
- Distribute a 2nd membership form to AEA psychologists

November

- Encourage school psychology week activities
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December

Review this year's goals, activities, and accomplishments at the board meeting
Student Representative Operation Guide and Activity Timeline