STUDENT REPRESENTATIVES

The role of the student representative:

Student representatives are appointed by the Executive Board upon recommendation from the state university trainers. They are full members of the Executive Board. They serve as a liaison between student membership and the Executive Board. Representatives attend the four Executive Board meetings, the fall conference, assist in directing the association's activities and serve as committee chairs or committee members. They disseminate information from the Executive Board to ISPA members in the universities that they represent. They also are responsible for recruiting members.

Student members will serve for two years with reappointment upon recommendation from university trainers and approval of the Executive Board. If a vacancy occurs prior to the end of a term, the Executive Board has the power to fill the vacancy by appointment until the next scheduled election (bylaws article VII, section 2).

Routine activities completed by student representatives:

Student representatives are expected to serve as a committee chairperson or member and help recruit additional committee members.

Student representatives make a verbal presentation about ISPA's current activities and recruit members at every student meeting.

Student representatives distribute information as needed to the other students within their program (e.g. conference notices, membership applications, notices of board openings, etc.)

Student representatives can provide a written memo to local membership after every board meeting. A list of members in your program can be obtained from the membership chairperson.

Student representatives can provide a written note to local membership at the end of the year stating the activities and accomplishments of ISPA that year.

Student representatives can develop a binder notebook for their program which would contain board meeting minutes and other ISPA/NASP information.

Student representatives can assist membership in recruitment efforts.

Nonroutine activities completed by student representatives:

Student representatives may serve as liaisons to other associations as directed by the Executive Board

Activity Timeline for Student Representative

January

Start of the fiscal and membership year
Attend board meeting; review past year’s goals, activities, and accomplishments; make recommendations for next year and submit annual goals
Report board meeting information to students and faculty
ISPA newsletter is published

February-March-April

Prepare articles for May newsletter and submit by April 1
Prepare for August board meeting

May

ISPA newsletter is published
Prepare for June board meeting

June

Attend board meeting

July

Prepare articles for September newsletter and submit by August 1
Prepare for August board meeting

August

Make sure you have your copy of the Representative’s Manual
Make a presentation about ISPA to new students; distribute membership brochures to all students and solicit membership; recruit interest group participants
Distribute notice of Representative opening (every other year)
Report information from summer, including June board meeting, to students and faculty
Attend board meeting

September

Distribute fall conference materials to all students
Prepare for October board meeting
ISPA newsletter is published

October

Organize student transportation and accommodations for fall conference
Attend fall conference
Attend board meeting and report information to students and faculty
Timeline for Student Representative Cont’d

November-December

Review membership list, provided by the membership chair, for your university
Write a review of the year’s activities, proposed recommendations and proposed annual goals to submit to the president at the January board meeting
Prepare articles for ISPA newsletter and submit by December 1