OPERATIONS MANUAL

The organizational memory of volunteer professional associations like ISPA is often only a year or two. ISPA has thrived by having members who have been generous with their time and have provided continuity to the Executive Board through their tenure in various capacities. Yet a lack of continuity remains a challenge to the Association. In 1988, a survey of ISPA representatives was conducted to better determine the role and functions of representatives. Several representatives indicated a need for greater clarity in terms of their role. Others mentioned the need for consistency across AEA’s in how representatives functioned. Historically, critical committee chairs such as membership, program and publications have occasionally been passed from one person to another with little more than a cardboard box filled with leftover supplies. There will always be a need to develop methods to ensure better continuity in the operational management of ISPA.

In the Spring of 1989 the idea of a notebook or manual was discussed by representatives as a way of addressing the perennial problems of the time it takes to learn the role and the differences in the way representative roles were perceived and carried out across the state. Committee chairs and officers have experienced similar problems. The idea of a manual was not acted upon but discussion continued into the 1989-90 school year where the issue lost momentum after only one representative out of a core group of three remained on the board. I decided to make the development of manuals a three-year project to be completed by the end of my term as past president. In September of 1990 I mailed the first of many requests for information which would lead to the development of the Representative manual and the Operations manual. During the 1990-91 school year a Representative Manual was developed to be used as a working notebook for representatives. Each representative was given a copy of the Representative Manual along with the responsibility for keeping it current and passing it to the next elected representative. This Operations manual remained in draft form during development for the next four years. The final draft was routed for review in the fall of 1994 and was completed in January 1996.

This Operations Manual has been developed to assist the executive board officers, committee chairs and representatives in managing the Iowa School Psychologists Association. The Operation Guides and Activity Timelines are intended to be informational and should not be considered to be definitive procedures by which the organization should operate. Operation guides and activity timelines should be routinely updated to reflect current practices.

Steven Iverson
January, 1996
Subsequent development:

CONTENTS

Purpose and Organizational Structure ………………………………………………………..
Section 1

Mission Statement
Organizational Objectives
Motto
Organizational Structure
Relationship to Other Organizations
Bylaws

Operation Guides and Activity Timelines ………………………………………………….
Section 2

Officers and Past President
Area Education Agency Representatives
Student Representatives
Committees
Liaisons and State Consultant

History ………………………………………………………………………………………………………….
Section 3

A Chronological Listing of ISPA Executive Board Officers
A Chronological Listing of ISPA Award Recipients
“Iowa School Psychologists Association History” By Richard Stewart, 1993
Personal Accounts of ISPA History
“Events Effecting the Growth of School Psychology in Iowa” by Jeff Grimes, 1978?
“ISPA Historical Moments” by Darrell Dierks, 1977

Appendices …………………………………………………………………………………………………..
Section 4

ISPA Adopted position statements
1992 Standards for the Provision of School Psychological Services in Iowa
1992 ISPA Futures Objectives – Status report
1992 Logo and letterhead policy
1992 NASP Professional Conduct Manual
1991 Legal and Ethical Practices in the Maintenance of Student Records
1990-91 Membership Survey Results: Competencies, staff development needs, current interests and assignments
1990 Iowa School Psychologists’ Role and Functions
1990 ISPA Futures Objectives
1988 Futures Planning Workshop
1986 Forces of Influence Report
1984 Membership Survey Results

Purpose and Organizational Structure

MISSION STATEMENT:
The following mission statement was developed in a planning meeting on May 14, 1988:
The Iowa School Psychologists Association is committed to furthering the psychological and educational development of children and youth, and to improving the quality of services to families, educators, and other professionals in school and in community settings.

The Iowa School Psychologists Association is further committed to enhancing the effectiveness of professional school psychologists and to influencing the quality of all psychoeducational services to children and youth.

ORGANIZATIONAL OBJECTIVES:

ISPA represents the profession of school psychology and school psychology practitioners, supervisors, trainers and students in the state of Iowa.
There are 5 “objectives” identified in article III of the Bylaws:

1. To provide opportunities for the exchange of professional ideas among school psychologists.
2. To assist in the establishment and maintenance of high standards of competence for school psychologists.
3. To encourage ethical conduct among members.
4. To advance the professional status of school psychologists.
5. To enhance in all ways possible the positive growth and development of the children of Iowa.

MOTTO:

The unofficial motto of ISPA is a quotation from professor J.B. Stroud:
“Strive to foster a sense of dignity and self worth among all children and extend a healing hand to those in need.”

STRUCTURE AND ORGANIZATIONAL CHART:

The organizational structure of ISPA is identified in articles V and VI of the Bylaws. Executive Board members identified in the table below have voting rights during Executive Board meetings. At the General Membership meeting all “full members,” as defined in Article IV Section 1 of the Bylaws have voting rights.

EXECUTIVE BOARD

OFFICERS: President, President-Elect, Secretary, Treasurer

COMMITTEES

A. Ethics and Professional Standards Committee
B. Publications Committee
C. Legislative Committee
D. Public Relations Committee
E. Program Committee
F. Membership Committee
G. Nominating Committee
H. Research and Surveys Committee
I. Planning and Response Committee

 

RELATIONSHIP TO OTHER ORGANIZATIONS:

ISPA is an affiliate of the National Association of School Psychologists. ISPA seeks to establish cooperative relationships with organizations whose aim is to foster the mental health and educational development of children and youth. ISPA seeks to cooperate with organizations in a way that is consistent with the mission and “objectives” of ISPA.
 

 

 

Operation Guides and Activity Timelines

 

 

 

 

 

Officer Operation Guides and Activity Timelines

 

PRESIDENT

The role of the president:

It is the responsibility of the president to oversee and coordinate all functions of the association being responsible to and under the authority and direction of the Executive Board and general membership. The term is for one year. No person can serve a consecutive term in the office of president except as described in the bylaws when the president-elect must assume the responsibilities of the presidency.

Routine activities completed by the president:

The president establishes goals for his/her term of office and works for their accomplishment.

The president sets the tone, direction and agenda for the Association during his/her term in office.

The president serves as an ex officio member of all standing and appointed committees and special project groups of the Association.

The president calls for such committees as are necessary for the conducting of Association business.

The president acts as spokesperson for the Association in certain public and inter association/agency transactions.

Along with Representatives and Association officers, the president serves as a contact person for member and non-member school psychologists and for the general public and responds to expressed needs or concerns, or passes same on to appropriate resources.

The president endeavors to monitor progress on all Association activities that are subject to timelines and attempts to facilitate their accomplishments.

The president evaluates mechanical and procedural aspects of the Association and attempts their enhancement, either through unilateral action or recommendations to the Executive Board.

The president is responsible for reviewing and updating the Operations and Representative manuals.

The president meets with the governor in the spring for photographs and the signing of the Iowa School Psychology Week proclamation.

The president orders the gavel and stand to be presented to the incoming president at the January Board meeting.

Association Meetings
The president calls and presides at all general membership and Executive Board meetings. Bylaws require a minimum of two meetings annually; one of which is to be immediately before the associations annual meeting. The Executive Board has typically met four times annually (see schedule below). Five elected members of the Executive Board must be present to form a quorum.
For Executive Board Meetings the president:

A. Determines the location (usually central Iowa).
B. Sets dates and times (usually a Saturday from 10:00 a.m. to 2:00 p.m.)
C. Arranges for necessary meal delivery
D. Mails an agenda to all Board members and committee chairs 4 weeks prior to the meeting.
E. Presides at the meeting

A minimum of one general membership meeting is to be held annually. The time and place of the meeting is determined by the executive board (usually during the conference). The quorum is 5% of full members at the time of the meeting. The Executive Board can call other general membership meetings when deemed necessary or advisable.
For General Membership meetings the president:

A. Determines time and location in conjunction with the program chair.
B. Develops an agenda
C. Presides

Typical meeting schedule:

1st Executive Board meeting – January
2nd Executive Board meeting – June
3rd Executive Board meeting – August
4th Executive Board meeting – Prior to the fall conference
General Membership meeting – Held during the fall conference.

Newsletter
The president is responsible for a monthly newsletter article. Deadline is typically two or three weeks prior to publication. Additionally, the president needs to support and encourage the Newsletter editor in his/her efforts.

Committee Chairs
It is helpful to write directly to the committee chairs prior to Executive Board meetings. This will encourage their attendance (or report) and underscore the importance of their efforts.

Fall Conference
The president works with the Program chairperson in the implementation of the fall conference, which was developed and booked during the president’s term as president-
elect. The president is in charge of the All Association reception (location, refreshments, music, etc.)

Nonroutine activities completed by the president:

Liaisons have been established between ISPA and various constituency groups in Iowa. In 1991 an agreement was made with several organizations to allow each other’s members to attend conferences at membership rates. Those groups were: School social workers, counselors, speech and language pathologists, and the nurses association. On-going contacts with consumer groups, the Directors of Special Education and the Department of Education will be necessary to continue this effort.

 

 

January

Start of fiscal and membership year.
Send agenda for September board meeting to all board members (4 weeks advance).
Lead the board meeting.
Begin planning for the fall conference with the program chair (president elect)- hotel site, date, speakers, registration fees.
Set annual goals for ISPA

February

Write presidential address for February newsletter.

June

Send the agenda for the June board meeting to all board members.
Lead the board meeting.
Review plans for the fall conference with program committee.
Write presidential address for June newsletter.

August

Send the agenda for the August board meeting to all board members.
Lead the board meeting.
Finalize details of the fall conference- menus, airport pickup, AF equipment, program,
registration, social hour.
Plan general membership meeting.
Help prepare ballots for the conference election of officers.

September

Write and send presidential address for Newsletter (September issue).

October/November

Assist with fall conference.
Lead general membership meeting at the conference,
Ensure payment of conference speakers.
Promote school psychology week.

December

Order an engraved gavel to be passed to new president at January meeting.
Write a review of the year’s activities and goals to be presented at the January board meeting.

OUTGOING AND INCOMING PRESIDENTS:

EVERY TWO YEARS THERE IS A PASSING OF THE GAVEL TO THE NEW PRESIDENT AT THE JANUARY MEETING. THIS IS DONE AFTER ANY OLD BUSINESS, AT WHICH TIME THE PRESIDENT ELECT TAKES OVER AND PRESIDES OVER THE NEW BUSINESS FOR THE REMAINDER OF THE MEETING.
THE NEW PRESIDENT WILL CONTACT COOPERATING ASSOCIATIONS WITH A LETTER OF INTRODUCTION EXPRESSING ISPA’S WILLINGNESS TO COOPERATE ON ISSUES OF MUTUAL INTEREST. THE ASSOCIATIONS INCLUDE: IOWA PSYCHOLOGICAL ASSOCIATION, IOWA SCHOOL SOCIAL WORKERS ASSOCIATION, IOWA SPEECH AND HEARING ASSOCIATION, NURSING, COUNSELING AND OTHER MENTAL HEALTH ASSOCIATIONS.

 

The role of the president-elect:

The president-elect is to assist the president as directed in the coordination of all Association functions. The term is for two years. No person can serve in the office for more than one year. In the absence of the president, the president-elect shall preside at all general membership meetings and Executive Board meetings.

Routine activities completed by the president-elect:

The president-elect should identify any projects that will take more than two years to complete and begin planning the project(s) for the span of their six years in office.
Conference:
The primary duty of the president-elect is to coordinate the annual fall conference with input from the Executive Board and in conjunction with the Program committee chair. See the program committee position guide and activity guideline for the complete listing of conference planning routines. The following is a list of some responsibilities:

1. Select the conference theme.
2. The conference site should be booked as early as possible. This is usually completed one year in advance (i. e. usually within a month after the fall conference). The president-elect usually handles the contract with the hotel including: conference dates, meeting room requirements and schedules, banquets, and food/beverage arrangements during breaks, audio-visual requirements for each session.
3. Scheduling national conference presenters should also be done at least one year in advance. The demand for some presenters is such that they may need to be scheduled two or more years in advance. Scheduling the NASP president should be completed as soon as the conference date is set as his/her schedule is quite full in the fall.
4. Advertising should begin about two months in advance. This should be done through the ISPA newsletter as well as through correspondence with Area Representatives, AEA supervisors and university trainers. The IPA newsletter editor should also be notified far enough in advance to have it placed in their newsletter.
5. Continuing Education Unit documentation should be arranged.
6. The registration fees should be set in line with estimated costs. Such fees should be estimated with a “break even” goal in mind. Setting of fees should be done in consultation with the president and/or the Executive Board.
7. Pre-registration is handled by the Program chair.
8. The president-elect should handle any other loose ends (e. g. coffee and donuts, cash bar social hour, etc.).

The president-elect typically attends the NASP regional meeting in the fall with the NASP representative. A replacement should be found if you cannot attend (typically the president).

The president-elect is expected to represent ISPA at meetings during the NASP conference in the spring. If your employer does not pay for your conference expenses ISPA allocates $500.00 per year for president-elect expenses at the national conference.

The president-elect should become familiar with the Operations manual, Representative manual, and association bylaws. The president-elect should make recommendations to the president and Executive Board for updating the manuals.

The president-elect should see that the Association has enough printed letterhead, membership certificates, membership brochures, and other printed material to last through their year as president.

Nonroutine activities completed by the president-elect:

Update the Operations Manual

Update the Representative Manual

January

Start of fiscal and membership year

Attend board meeting. Begin role as president-elect after the passing of the gavel from the outgoing president to the incoming president. Your term ends the following January board meeting after old business, as which point you become the president.

Confer with the new president to determine whether there are any activities she/he would like you to carry out immediately.

Review this year’s goals, activities and accomplishments at the board meeting.

February

Determine with the president whether there is enough stationary and envelopes to last through the year.

March

April

May

Submit board meeting agenda items to President

June

Attend board meeting

July

Submit board meeting agenda items to President

August

Attend board meeting

September

Submit board meeting agenda items to President

October

Attend board meeting
Conference
Prepare to attend NASP regional meeting

November

Attend NASP regional meeting

December

Develop agenda for January Board Meeting. You will be responsible for new business after the outgoing president finishes old business and has a brief passing the gravel ceremony.

Write personal and association goals to be completed during term of office as president.

Order additional stationary and envelopes for next year if necessary.

Write a review of the year’s activities and recommendations for next year to bring to the January board meeting.
Start of fiscal and membership year.

 

SECRETARY

The role of the secretary:

The secretary is to keep records/minutes of all meetings of the Association and Executive Board. The secretary should also conduct all official correspondence of the Association and Executive Board, as well as keeping a record of all correspondence. The office of secretary is a two year term, and until a successor is elected. A new secretary is to be elected in even numbered years. If a vacancy occurs prior to the end of a term, the Executive Board has the power to fill the vacancy by appointment until the next scheduled election (bylaws article VII, section 2).
Routine activities completed by the secretary
The minutes of Association and Executive Board meetings are the main responsibility of the secretary. There is no set style for their composition but they are to be written as a comprehensive summary of the meetings. Meeting minutes should be completed within 2 weeks after a meeting. Copies of the minutes are to be sent to the president and the Publications chair for inclusion in the Newsletters. Mailing labels for the Executive Board can be obtained from the membership chair. Minutes should be sent to Executive Board members two weeks prior to Executive Board meetings. The secretary will read the minutes at the Board meetings and make any necessary corrections. The secretary will also keep two copies of all minutes and board meeting agendas in binders during the term of their service. At the end of their term of service, one bound copy will be forwarded to the new secretary and the other bound copy will be forwarded to the association historian or archivist.

 

Nonroutine activities completed by the secretary:

None

January

Start of the fiscal and membership year.

Attend board meeting and record minutes

Amend and pass amended October minutes to Executive Board members.

February

Send January meeting minutes to Executive Board members.

June

Attend board meeting and record minutes.

Amend and pass January board meeting minutes.

Type amended minutes within two weeks and send to president, Newsletter editor, and
archivist

August

Attend board meeting and record minutes.

Amend and pass January board meeting minutes.

Type amended minutes within two weeks and send to president, Newsletter editor, and
Archivist.

September

Send August meeting minutes to Executive Board members.

October

Attend fall conference.

Attend board meeting.

Amend and pass August minutes.

Record minutes from board meeting and membership meeting.

Type amended minutes within two weeks and send to president, Newsletter editor and archivist.

November

Send minutes from October meeting to Executive Board Members.

TREASURER

The role of the treasurer:

The treasurer is the ISPA officer in direct control of finances, answerable to the Executive Board and the general membership. General accounting principals will be followed for all accounting activities. The treasurer will keep all receipts received for the current year as well as the last three fiscal years. An annual income statement (income and expenses) as well as a balance sheet (assets and liabilities) will be developed for permanent record after the end of each fiscal year (January 1). All records will be kept current as income or expense events occur.

 

The term of the treasurer is two years, and until a successor is elected. The new treasurer is elected in odd numbered years. If a vacancy occurs prior to the end of a term, the Executive Board has the power to fill the vacancy by appointment until the next scheduled election (bylaws article VII, section 2).

Routine activities and timelines completed by the treasurer:

Seeks input from officers and committees regarding financial needs for upcoming fiscal year. The input obtained above is used to develop an annual budget. The determination of the annual budget is the primary activity completed by the treasurer during the fiscal year. It includes an accounting of the budgeted and actual expense and income from the previous fiscal year along with the budgeted figures for the current year. The annual budget is to be completed by the spring Board Meeting for distribution and discussion.

An annual treasurer’s report is published in the first Newsletter after January 1 (Income, Expenses, Assets, Liabilities).

A treasurer’s report is compiled for each board meeting and any conferences conducted by ISPA.

Maintains all financial accounts, including checking and certificates of deposit. Writes checks and makes deposits.

Keeps all receipts and requests for reimbursement as supporting records.

An internal audit of the treasury is to be conducted upon the change of treasurers, or at least once every two years (usually on odd numbered years). The treasurer, treasurer-elect, president or designee and one area representative chosen by the Executive Board shall conduct the internal audit. The treasurer is to notify the president when an internal audit is due. An auditing committee will be formed and a statement concerning the results of the audit should be written and signed by the committee members after the audit is complete. There are no formally established procedures for conducting the audit. A partial audit has usually been completed. The committee reviews the books to confirm that they are well organized and appear to be complete. Expense categories are reviewed for clarity and how accurately they reflect the organizational activities of the past two years. At least one expense category is selected for a complete review. In that review, all receipts should be reviewed to confirm that the total expenses are equal to the amount indicated in the treasurer’s report. The audit report should include a statement about the accuracy of any in-depth category review of receipts. It should also include a statement concerning the clarity of the statement and any recommendations for change/improvement concerning the treasury report. Any irregularities or inaccuracies should be listed in detail. The audit committee members should sign the audit report, file it with the treasurer and archivist then distribute copies to the Executive Board. The Executive Board should discuss the audit at the next Board meeting and take any further action it deems appropriate.
Provides input at Executive Board and General Membership meetings, both oral and written, as to financial status.

Links policy to financial realities in his/her recommendations.

The treasurer communicates with ISPA officers and members, as circumstances require.

ISPA’s state sales tax exemption number is 42-6271778.

Nonroutine activities completed by the treasurer:

An internal audit will be conducted every two years or when a new treasurer is elected. You are responsible for scheduling the audit.

Routine activities completed throughout the year as circumstances require:

Deposit checks, pay bills, and update records

Prepare Treasurer’s report for each board meeting, and have copies available for board members to look over at the meeting

Additional Activities:

January

Prepare the year-end Treasurer’s Report for last year.

After the year-end Treasurer’s Report is approved at the spring board meeting, send a copy of the report to the newsletter editor (along with any written comments) to be published in the next newsletter.

Prepare proposed annual budget for this new fiscal year, also to be presented at spring board meeting.

October

At the board meeting, solicit budget feedback from board members to format proposed budget for the following year.

December

After all fall conference deposits and bills have been received/paid, develop fall conference report and make copies to present at next board meeting.

The role of the past president:

The immediate past president functions primarily as a board member at large. The main responsibilities involve assisting the president in carrying out routine administrative duties. The term of office is for one year.

Routine activities completed by the past president:

The immediate past president shall also serve as liaison between ISPA and other professional organizations. Specific duties in this area shall be designated by the president and/or the Executive Board.
The past president should complete the projects that were intended to be finished within their three-year term of offices.

Nonroutine activities completed by the past president:

None

January

Start of the fiscal and membership year.

Attend board meeting or submit written report.

Attend board meeting. Your term as past president begins after old business when you pass the gavel to the incoming president. Your term ends the following June board meeting after old business.

Review this year’s goals, activities and accomplishments at the board meeting.

AEA Representative Operation Guide and Activity Timeline

 

AREA EDUCATION AGENCY REPRESENTATIVES

The role of the AEA representative:

The AEA representatives are elected from within their AEA and are members of the Executive Board. They serve as a liaison between general membership and the Executive Board. Representatives attend the four Executive Board meetings, the fall conference, assist in directing the association’s activities and serve as committee chairs or committee members. They disseminate information from the Executive Board to ISPA members in the AEA’s that they serve. They also are responsible for recruiting members.
The term of office is two years. Representatives from odd numbered areas are elected in odd calendar years and representatives from even numbered areas are elected in even calendar years. If a vacancy occurs prior to the end of a term, the Executive Board has the power to fill the vacancy by appointment until the next scheduled election (bylaws article VII, section 2).

Routine activities completed by area education agency representatives:

Area representatives may serve as a chairperson or member and help recruit additional members for standing ISPA committees.
Area representatives will write one report on school psychological services in their AEA for the Newsletter. Representatives should contact the editor to confirm the deadline for that report. Reports could include current goals of the school psychology department, specific activities of psychologists, reform efforts, staff changes, summaries of inservice training, etc.

Area representatives will make a verbal presentation about ISPA’s current activities and recruit members at AEA staff meetings. Area representatives may provide a written memo or speak to local membership after each board meeting. A list of members in your agency can be obtained from the membership chairperson.

Area representatives will distribute information as needed to the psychology staff within their agency (e.g. conference notices, membership applications, notices of board openings, etc.)
Area representatives may provide a written note to local membership at the end of the year stating the activities and accomplishments of ISPA that year.

Area representatives may develop a binder notebook for each office within the AEA which would contain board meeting minutes and other ISPA/NASP information.

Area representatives may assist membership in recruitment efforts.

Nonroutine activities completed by area education agency representatives:

Area representatives may serve as liaisons to other associations as directed by the Executive Board
Area representatives may hold regional meetings to discuss current issues or association business

AEA Representatives

January

– Start of fiscal and membership year
– Board meeting and disseminate any information
– Submit annual goals
– Develop annual goals to present at June board meeting
– Consider submitting article for February newsletter

February

– Review membership status
– Recruit interest group participants

March

– Notice of representative opening sent to colleagues (every other year)

April

– Staff meeting: present information, solicit information for June board meeting

May

– Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting
– Consider submitting article for June newsletter

June

– Attend board meeting and disseminate any information

July

August

– Distribute ISPA brochures to AEA psychologists at 1st AEA meeting
– Personally contact new AEA psychologists to explain ISPA activities
– Establish the location of an ISPA manual in each office
– Make sure you have your AEA’s copy of the Representative Manual
– Attend board meeting and disseminate information
– Begin discussion of school psychology week
– Consider submitting article for September newsletter

September

– Pass out available fall conference information and encourage attendance
– Begin discussion of school psychology week and plan actions to be taken by AEA psychologists
– At fall psychology meeting give ISPA report, discus membership, fall conference, request input
– Notice of representative opening sent to colleagues (every other year)
– Contact membership chair for list of current members if you have not received one
– Contact nonmembers to encourage membership

October

– Attend board meeting and disseminate information
– Attend conference
– Discuss school psychology week and finalize involvement
– Distribute a 2nd membership form to AEA psychologists

November

– Encourage school psychology week activities
–

December

Review this year’s goals, activities, and accomplishments at the board meeting
Student Representative Operation Guide and Activity Timeline

 

STUDENT REPRESENTATIVES

The role of the student representative:

Student representatives are appointed by the Executive Board upon recommendation from the state university trainers. They are full members of the Executive Board. They serve as a liaison between student membership and the Executive Board. Representatives attend the four Executive Board meetings, the fall conference, assist in directing the association’s activities and serve as committee chairs or committee members. They disseminate information from the Executive Board to ISPA members in the universities that they represent. They also are responsible for recruiting members.

 

Student members will serve for two years with reappointment upon recommendation from university trainers and approval of the Executive Board. If a vacancy occurs prior to the end of a term, the Executive Board has the power to fill the vacancy by appointment until the next scheduled election (bylaws article VII, section 2).

 

Routine activities completed by student representatives:

Student representatives are expected to serve as a committee chairperson or member and help recruit additional committee members.
Student representatives make a verbal presentation about ISPA’s current activities and recruit members at every student meeting.
Student representatives distribute information as needed to the other students within their program (e.g. conference notices, membership applications, notices of board openings, etc.)
Student representatives can provide a written memo to local membership after every board meeting. A list of members in your program can be obtained from the membership chairperson.

Student representatives can provide a written note to local membership at the end of the year stating the activities and accomplishments of ISPA that year.

Student representatives can develop a binder notebook for their program which would contain board meeting minutes and other ISPA/NASP information.

Student representatives can assist membership in recruitment efforts.

 

Nonroutine activities completed by student representatives:

Student representatives may serve as liaisons to other associations as directed by the Executive Board

Activity Timeline for Student Representative

January

Start of the fiscal and membership year
Attend board meeting; review past year’s goals, activities, and accomplishments; make recommendations for next year and submit annual goals
Report board meeting information to students and faculty
ISPA newsletter is published

February-March-April

Prepare articles for May newsletter and submit by April 1
Prepare for August board meeting

May

ISPA newsletter is published
Prepare for June board meeting

June

Attend board meeting

July

Prepare articles for September newsletter and submit by August 1
Prepare for August board meeting

August

Make sure you have your copy of the Representative’s Manual
Make a presentation about ISPA to new students; distribute membership brochures to all students and solicit membership; recruit interest group participants
Distribute notice of Representative opening (every other year)
Report information from summer, including June board meeting, to students and faculty
Attend board meeting

September

Distribute fall conference materials to all students
Prepare for October board meeting
ISPA newsletter is published

October

Organize student transportation and accommodations for fall conference
Attend fall conference
Attend board meeting and report information to students and faculty
Timeline for Student Representative Cont’d

November-December

Review membership list, provided by the membership chair, for your university
Write a review of the year’s activities, proposed recommendations and proposed annual goals to submit to the president at the January board meeting
Prepare articles for ISPA newsletter and submit by December 1

Committee Operation Guides and Activity Timelines

 

The purpose of the membership committee:

To maintain and expand membership roles for ISPA.

The role of the membership committee chairperson:

Monitoring current membership list: Send renewal and acknowledgment letters, update data base.
Recruit new members through distribution of membership brochure, contacts with university faculty, supervisors, and AEA reps.

 

Routine activities completed by the membership committee:

Receive and review all applications for membership in the Association with the exception of Honorary Memberships. Note: Most of the work of processing membership applications takes place from September 1 to November 31.

Establish annual membership goals: Number of members, committee activities, and timelines.

Periodically send membership checks and expense receipts to the treasurer.

Revise membership brochure as needed.

Membership brochure or application forms distributed to AEA representatives by August 15th for distribution during the first AEA meeting in the fall.

Renewal letters sent to previous year’s members by September 15th
Confirmation letter, receipt, and membership cards sent to all members when they join. A membership certificate is sent to all first time members.

Membership table present along side the registration table at the fall conference. Have a list of all members at the time of the conference so that registration can cross reference membership status before handing out the conference packets.

ISPA’s database includes all school psychology practitioners, supervisors, students, trainers, private practitioners, and retired members in Iowa.

 

Update database early in August:

Send ISPA’s database listing for each AEA to their representative
Send our data base list of students to each student representative
Ask representatives to make deletions, additions and corrections
Send a stamped, self-addressed envelope along with your request
When returned make changes on the computer
The database should be kept current during the rest of the year as people send in their membership requests

Provide a membership report at each board meeting: membership activities, number of members.

Provide a list of members to each of the AEA representatives at each board meeting.

Generate mailing labels for any committee chair that needs them during the course of the year. Standard requests come from the newsletter editor on a monthly basis, president, nominations chair in the spring, and program committee.

Nonroutine activities completed by the membership committee:

Redesign and print membership brochure, membership certificates, and letterhead

Compile, publish and distribute a membership list at the discretion of the Executive Board.

 

Activity Timeline

 

Membership Committee

January

Start of the fiscal and membership year.

Provide confirmation letter and receipt to all members as they renew or join; in addition, provide membership card and certificate to all new (full) members

Mail checks for membership dues to treasurer periodically
Attend board meeting and submit annual goals.
Prepare membership report for board meeting
Update database provided by reps
Generate mailing labels for state newsletter
Mail membership invitation to nonmembers
Mail renewal notice to last year’s members.
Attend board meeting or send report.

February

Provide conformation letter to all members as they renew or join, in addition provide membership card and certificate to all new members.
Mail checks for membership dues to treasurer periodically
Generate mailing list for new editor.
Send updated membership to Newsletter editor.

March

Provide confirmation letter and receipt to all members as they renew or join; in addition, provide membership card and certificate to all new (full) members
Mail checks for membership dues to treasurer periodically
Generate mailing labels for newsletter editor

April

Provide confirmation letter and receipt to all members as they renew or join; in addition, provide membership card and certificate to all new (full) members
Mail checks for membership dues to treasurer periodically
Generate mailing labels for newsletter editor

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.
Provide confirmation letter and receipt to all members as they renew or join; in addition, provide membership card and certificate to all new (full) members
Mail checks for membership dues to treasurer periodically
Generate mailing labels for newsletter editor

June

Attend board meeting or submit written report.
Prepare for fall convention: gather materials (receipts, application forms, list of renewed
Members) plan to have membership table staffed each morning of the convention.

August

Attend board meeting or submit written report.

October

Attend board meeting or submit written report.

PROGRAM COMMITTEE

The purpose of the program committee:

To organize ISPA’s annual conference. The conference is held in October or November each year.

The role of the program committee chairperson:

Coordinate all activities with the president-elect in the year prior to the conference. Receive conference theme from the president-elect and help locate speakers. The president-elect will continue to cooperatively plan during their year as president for that conference. The new president-elect will cooperatively plan the following years conference.

Confirm speakers

Determine conference schedule

Organize pre-registration and registration

Routine activities completed by the program committee:

To be completed during the school year prior to the conference:
Planning activities typically begin in November of the year prior to the fall conference.
Brainstorm with the president and president-elect on the theme and possible speakers (completed shortly after previous year’s conference)

 

Determine the dates and location for the conference with the president-elect.

Sketch out an agenda for the conference.

Estimate costs for the conference.

Determine the keynote speakers in conjunction with the president-elect. The president-elect should invite and schedule the keynote and national speakers as well as the NASP president-elect.

Send out flyer for “Call for Papers.” The request should include title, abstract, and equipment needed.

Select concurrent presenters from abstracts received. If you are short presenters look through the NASP convention program from the past two years for interesting sessions that were presented by Iowa psychologists. Call those presenters and ask them to present their session. You might also contact supervisors and ask them who in their agency has been presenting in the area of your conference theme.

 

To be completed during the school year of the conference:
Receive presentation proposals.

Confirm whole agenda:
Reconfirm Keynote Speakers: Inform them of projected attendance and determine their audio-visual and photocopy needs.

Determine schedule for state presenters and send them confirmation letters.
Obtain presentation abstracts from keynote speakers. Develop conference brochure and distribute (AEA Reps, Newsletter editor) two months prior to the conference

Send conference brochure to the association presidents and newsletter editors of each state surrounding Iowa. Contact NASP delegate for names and addresses. Also send the brochure to the organizations with which we have a reciprocal attendance relationship (we pay membership rates to attend each other’s conference): Iowa Counseling Association; Iowa School Social Workers Association; Iowa School Nurses Association; Iowa Speech and Hearing Association; Iowa Psychological Association.
Prepare preregistration packets to include: Welcome letter, conference schedule, map, hotel reservation assistance, and receipt.

Collect preregistration checks through mail and send out registration packets.

Keep records of pre-registrants.

Occasionally send treasurer registration money.

Send on-site coordinator (hotel personnel) specific agenda so they can assign rooms and develop the on-site itinerary. Also send a list of the requested equipment needs of presenters. Set up a meeting with the hotels catering manager to develop the master plan and sign catering contracts.

Coordinate the airport “pick up/drop off” for guest speakers.

Coordinate hotel accommodations for guest speakers.

Confirm expenses and honorariums with the executive board for guest speakers.

Develop a conference packet for each registrant including an updated schedule, name tags, lunch passes, conference evaluation forms, and CEU/CPD forms.
Sit at the registration desk on-site: Take receipt books, name tags and registration slips

Assign persons to introduce guest speakers. The president typically introduces the keynote speakers and NASP president.

Reserve a room at the hotel for our board meeting, which takes place the evening before the conference, begins (usually provided free of charge).

Organize a social for the first evening of the conference.

Designate a person to receive and organize poster presentations

Designate a person to locate and negotiate a contract for the site

Designate a person to organize CEU’s and CPD’s

 

Nonroutine activities completed by the program committee:

In 1991 an agreement was made with several organizations to allow each other’s members to attend conferences at membership rates. Those groups were: School social workers, counselors, speech and language pathologists, and the nurses association. Our members in turn were to be allowed to attend their conference at their membership rate.

Activity Timeline

 

January

Start of fiscal and membership year.
Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.
Present options for conference theme and keynote speakers to the board and have them
select/approve the theme and potential keynote speakers. Present cost of speakers’ fees or honorariums to board.
Present options for conference site to the board and have them select/approve the site.

February

Choose a conference site and negotiate a contract.

March

Contact selected keynote presenters and secure date. Discuss and determine topic of
presentation. Request outline of presentations for flyers.

April

Prepare and send an informal announcement of the conference dates and keynote speaker to AEA representatives to distribute to school psychologists.

May

Prepare announcement of theme of conference, dates, and keynote speaker and a “call for papers” for the June Newsletter.

June

Attend board meeting or submit a written report.
Determine the number of rooms the hotel can accommodate for presentations and meetings.
Meet with hotel’s banquet and/or catering manager(s) to begin selecting menus and developing the catering plan for break times, refreshments, etc.

July

Receive presentation and poster proposals.

August

Attend board meeting or submit written report.
Receive presentation and poster proposals. Begin recruiting proposals through AEA supervisors and direct contact with potential presenters and necessary.
Submit theme, keynote speaker, conference dates, hotel information and draft of the conference agenda for the September Newsletter. Also send a copy of this information
with a registration form on a single sheet of paper to all AEA representatives as well as the presidents and newsletter editor of our five cooperating associations and the school psychological associations in each state surrounding Iowa.
Submit registration materials to be printed in the Newsletter.
Recruit last presentation and poster proposals if more are needed.
Select breakout presenters and send confirmation letters. Inform them of their presentation day, time and the number of handouts they will need to bring.
Finalize the contract, master plan (agenda, room selections, VA requests) and catering plan with the hotel. Schedule a meeting room at the hotel for the board meeting the evening before the conference (usually provided at no charge by the hotel).
Give a list of all presenters to the person responsible for developing the CEU/CPD form for the conference.
September
Develop final draft of conference agenda. Estimate the cost of the conference in writing and distribute.
Receive pre-registration materials and send out confirmation packets. Confirmation packets should included: welcome letter, receipt, conference agenda, hotel information (rates, phone number, map, etc.) and alternative accommodations nearby. Keep a master list of pre-registrants.
Send treasurer registration checks on a periodic basis.
Purchase and print name tags as pre-registrants come in.
Contact keynote speaker and finalize all arrangements: airport pick-up and drop-off, obtain a copy of the presentation handout to be copied, inform him/her of estimated attendance and their hotel arrangements if they will stay over, review their exact speaking time(s) and their audio-visual needs.
Develop conference packet to be distributed to all registrants as they arrive at the conference: Final schedule, name tags, lunch passes, conference evaluation form and CEU/CPD form.
Remind the president to prepare the introductions for the guest speakers.

October

Attend board meeting.
Before the conference:
Finalize all aspects of conference planning.
Receive pre-registration materials and send out confirmation packets. Keep a master list.
Send treasurer registration checks on a periodic basis.
Organize a social event for the first evening of the conference.
At the Conference:
Set up the registration table in advance. Make sure that membership, NASP delegate and public relations committee also have tables. Have the receipt book, pre-registration list, and enough conference packets for all pre and on-site registrants. As registrants check in give them their conference packets and check off their name on the pre-registration list.
Make sure that the following people are sitting the reserved tables during the lunch : executive board (president, president-elect, secretary, treasurer), luncheon keynote speaker, awards and nominations committee chair, JB Stroud award recipient and their guests, student of the year recipient, and Distinguished Service award recipient. Get the number of people involved in the awards ceremony from the awards and nominations chairperson.
Supervise breaks to make sure refreshments are restocked by catering.
Check rooms periodically for temperature or any other problems.
Coordinate the airport pick up/drop off for guest speakers.
After the Conference:
Write and send a conference summary to Newsletter editor for next issue.
Organize the leftover registration materials and records of the conference.
Ensure that speakers have been paid.

November

Planning for the next year’s conference begins this month.
Select potential meeting sites and make contact with sales associate from the respective sites.
Obtain a copy of their menu and price list from their catering manager.
Recruit members of the program committee and select a program chair. Designate a person to receive and organize poster presentations. Designate a person to receive and organize breakout presentations (usually program chair). The program chair usually determines and coordinates keynote presenters in conjunction with the president-elect. Designate a person to locate and negotiate a contract with the hotel that will serve as the conference site.
Determine two or three potential dates for next year’s conference. Call NASP president-elect with those dates to see what they still have open. Select a date when the president-elect will be able to travel to Iowa for our conference.

December

Write a review of the year’s activities and recommendations for next year to submit to the president for the January board meeting.
Brainstorm possible conference themes and keynote speakers.
Give list of all presentations to the person responsible for developing the CEU/CPD form for the conference.

PUBLICATIONS COMMITTEE

The purpose of the publications committee:

This committee is the eyes, ears, and voice of ISPA. Varied resources are tapped, statewide and nationally, and the Publications committee is charged with making information known to its constituents. The newsletter publishes three issues annually and is distributed to members of ISPA through the mail. Other state associations are sent a copy of each issue of our Newsletter.

 

The role of the publications committee chairperson:

To plan and organize the activities necessary to produce published newsletters. To identify and utilize valuable resources (persons and published material) of school psychology information that reflect “Best Practices” and give direction toward the future. To manage committee members (i.e. call committee meetings, assign activities/responsibilities).

 

Routine activities carried out by the publications committee:

Statewide distribution of periodic newsletter (minimum two issues).

Update national newsletter editor list through the NASP coordinator of state newsletter editors.

Distribution to other state Newsletter editors and NASP officials.

Ongoing contact with officers, AEA representatives, committee chairs and university professors.
Phone interviews/conference calls with practitioners.
Update Newsletter editors address list through NASP publications coordinator.
Generate labels and mail Newsletter to editors in other 50 states and the association presidents that ISPA has a joint agreement with
Pursue other activities requested by the Executive Board.

 

Nonroutine activities completed by the publications committee:

Publish an occasional News brief in addition to the more formal Newsletter.
Assist in the dissemination of Policy Statements to consumer groups, school officials, etc.
Be informed and involved in special meetings that could get direct coverage in the Newsletter.

Activity Timeline

 

Publications Committee

January

Publish Newsletter.
In this issue: Presidential address, legislative article, call for Executive Board nominations, NASP representative article. Send to all members of ISPA and state newsletter editors.
Review other state newsletters for interesting or pertinent articles.

February

Attend board meeting or submit written report.
Receive and file amended October board minutes from secretary.
Review other state newsletters for interesting or pertinent articles.

March

Review other state newsletters for interesting or pertinent articles.

April

Send reminder email to board members about the upcoming newsletter.
Receive executive board election ballot with this years nominations from the nominations chair.
Receive research summary’s from last years funded research grants. Sent by the research chair.
Receive second call for research proposals from research chair.
Receive legislative article.
Receive updated annual membership list from membership chair.
Review other state newsletters for interesting or pertinent articles.

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.
Publish Newsletter. In this issue: Call for awards nominations, presidential address, conference theme and call for papers, research article/summary from last years funded research grants, presidential address, second call for research proposals, legislative article, annual membership list. Make sure a “call for nominations” for executive board positions is in this issue.
Send to all members of ISPA and state newsletter editors.

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.
Receive and file amended February board minutes from secretary.

July

Send reminder email to board members about the upcoming newsletter.
Receive notice of fall conference from the program chair.
Receive membership application from the membership chair.
Receive a review of the research literature article from the research chair.
Receive NASP update and presidential address.

August

Update mailing list for all school psychologists in Iowa (NASP chair may have one).
Receive updated member list from Membership chair.
Attend board meeting and submit annual goals.
Receive and file amended June board minutes from secretary.

September

Publish Newsletter. In this issue: Presidential address; conference agenda and registration; review of research literature on some topic written by the research chair; membership application, election ballot.
Send to all Iowa school psychologists and other state newsletter editors.

October

Attend board meeting or submit written report.
Attend conference and take pictures.
Write or solicit summaries of conference presentations.

November

Publish Newsletter. In this issue: Conference highlights, award recipients, presidential address, legislative article, call for research proposals, winners of research grants.
Send to all members of ISPA and state newsletter editors.

December

Receive and file amended September board minutes from secretary.
Receive article from legislative chair.
Receive blurb from research committee concerning funded research proposals and first call for new research proposals.
Receive blurb on award recipients from the awards and nominations chair (to be published in the Newsletter following the conference).
Receive conference summary from program chair.
Prepare your own conference summary article with photos.
Receive article from public relations committee chair.
Receive article from NASP representative.
Activity Timeline
Publications Committee

January

Publish Newsletter.
In this issue: Presidential address, legislative article, call for Executive Board nominations, NASP representative article, information about school psychology week from the public relations committee.
Send to all members of ISPA and state newsletter editors.

February

Attend board meeting or submit written report.
Receive and file amended October board minutes from secretary.
Receive second call for research proposals from research chair.
Receive legislative article.
Receive updated annual membership list from membership chair.

March

Publish Newsletter. In this issue: Presidential address, second call for research proposals, legislative article, annual membership list.
Send to all members of ISPA and state newsletter editors.
Make sure a “call for nominations” for executive board positions is in this issue.

April

Receive executive board election ballot with this year’s nominations from the nominations chair.
Receive research summaries from last year’s funded research grants. Sent by the research chair.

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.
Publish Newsletter very early in May (preferably late April) to ensure adequate turnaround time for the June 1st cutoff for election ballots. In this issue: Call for awards nominations, presidential address, conference theme and call for papers, research article/summary from last year’s funded research grants.
Send to all members of ISPA and state newsletter editors.
Make sure that an election ballot for executive board positions is in this issue of the Newsletter.

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.
Receive and file amended February board minutes from secretary.

August

Receive notice of fall conference from the program chair.
Receive membership application from the membership chair.
Receive a review of the research literature article from the research chair.

September

Attend board meeting and submit annual goals.
Publish Newsletter. In this issue: Presidential address; conference agenda; review of research literature on some topic written by the research chair; notice of fall conference; membership application.
Send to all Iowa school psychologists and other state newsletter editors.
Receive and file amended June board minutes from secretary.

October

Attend board meeting or submit written report.
Attend conference and take pictures.
Receive and file amended September board minutes from secretary.
Receive article from legislative chair.
Receive blurb from research committee concerning funded research proposals and first call for new research proposals.
Receive blurb on award recipients from the awards and nominations chair (to be published in the Newsletter following the conference).
Receive conference summary from program chair.
Prepare your own conference summary article with photos.

November

Publish Newsletter. In this issue: Conference highlights, award recipients, presidential address, legislative article, call for research proposals, winners of research grants.
Send to all members of ISPA and state newsletter editors.
December
Get NASP update of national newsletter editors and list of officials. Send new list to the membership chair so labels can be generated.
The “call for nominations” form should be received from the nominations chair. It needs to be distributed to members prior to March 1st according to our bylaws.
Receive article from public relations committee chair.
Receive article from legislative committee chair.
Receive article from NASP representative.

AWARDS AND NOMINATIONS COMMITTEE

The purpose of the awards and nominations committee:

Awards: Solicit from membership nominations for J. B. Stroud, Student of the Year, and Distinguished Service Award. (Also any others which Ex. Bd. designates). See the specific procedures that have been written for each award.

Nominations/elections: Facilitate the nomination and election of ISPA officers as directed in Article V, Article VI section 1G and Article VII of the Bylaws. See the written procedures for nominations and elections for a complete listing of duties.

The role of the awards and nominations chairperson:

Awards:
Facilitate nomination and selection process by sending out call for nominations; sending out nomination papers; collecting and disseminating information to voting members; tabulation of results; notification to nominations. Determine whether you or the president run the awards ceremony at the conference and organize that ceremony.

Nominations:
A call for nominations must occur prior to March 1 according to bylaws. Prepare form for the December/January newsletter. The call for nominations should go out in that Newsletter to avoid the cost of separate mailings. Cut-off for nominations is typically April 15th.

Elections:
Prepare an election ballot and send to Newsletter editor by the end of April. The election ballot should be sent by separate mailing by the end of April. Elections are held via mail in May. Cut off for elections is typically June 1st, but will depend upon when the ballots are sent out. Elections should end and be tallied no less than 30 days after the ballots have been sent out. Elected officers take office on July 1 according to our bylaws but the passing of the gavel typically occurs at the June Board meeting. You will typically have about a week from the time the elections close (June 1st until the June Board meeting). Tally the results and notify all who were nominated of the results prior to the Board meeting.

The president-elect is elected annually. The treasurer is elected for a two-year term on odd calendar years while the secretary serves a two-year term after elections on even calendar years. Odd numbered AEA representatives are elected on odd calendar years while even numbered AEA representatives are elected on even calendar years.

Routine activities completed by the awards and nominations committee:

Annual activities include conducting the nominations and election process for the organization as well as the awards process. Specific procedures for nominations and elections, the J. B. Stroud Award, the Distinguished Service Award for the Support of the Profession of School Psychology, and the Student Award can be found on the attached sheets.

Nonroutine activities completed by the awards and nominations committee:

None.

Activity Timeline

 

July

Start of the fiscal and membership year.

August

Nomination deadline for awards (approximately Augusts 1).

September

Attend board meeting and submit annual goals.
Prepare introductions for recipients of awards at the awards ceremony during the conference.
Inform the program chair of the number of seats to be reserved for the family and friends of the J.B. Stroud award recipient, the other award recipients, you and the executive board.

October

Attend board meeting. Present award results at board meeting.
Send written summary of award recipients to Newsletter editor (or give summary to the editor at the conference).
Introduce award recipients at conference awards banquet.

November

December

Call for election nominations. Send “call for nominations” form to Newsletter editor this month since it needs to be sent out prior to March 1 according to our bylaws.

January

Call for Executive Board nominations is published in the January newsletter.

February

Attend board meeting or submit written report.

March

April

The call for award nominations is sent to the Newsletter editor.
Deadline for Executive Board nominations (approximately April 15).
Recruit for any positions where there are no nominations (see section III of nominations and elections procedure sheet).
In late April the election ballot should be sent by separate mailing. See section IV and V of nominations and elections procedure sheet.

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

June

Cut off for elections is typically June 1st, but will depend upon when the mailing is sent out in late April. There should be a minimum of 30 days allowed for voting, but you need to have the results in by the June board meeting if possible.
Notify president of election results.
After results are known, call all individuals who were nominated to inform them of the results (both winners and losers).
Attend board meeting or submit written report.
Present election results at June board meeting.
Review this year’s goals, activities and accomplishments at the board meeting.

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

NOMINATIONS AND ELECTIONS

1. The nominations and elections committee consists of a chair and at least one other member.
2. The offices for election consist of president-elect, secretary, treasurer, and AEA representatives. On the odd numbered years the offices of treasurer and the odd numbered AEA representatives are up for election. On the even numbered years, the offices of secretary and even numbered AEA representatives are up for election. The office of president-elect is an annual post.
3. In the spring of the year around February a call for nominations is made. This is typically done through the ISPA Newsletter or other association publication in order to minimize costs. A closing date for nominations is typically on or about April 15th.
   _It should be noted that each ISPA executive board officer holds their position until replaced through election. Since there is typically not an abundance of nominations, each AEA representative is automatically placed on the ballot if no other nominations are received. _
   The nominations committee also actively recruits for those positions where no nominations have been received. The recruitment is typically done through contacting other ISPA board members, AEA supervisors, and other school psychologists. Every effort is made to provide equal representation on the ISPA board as it relates to geographic location, race, and sex.
4. Once the nominations have been closed a ballot is generated and sent out to all full members for voting, giving members about two weeks in which to respond. Only those school psychologists residing in an AEA whose AEA representative position is open votes for that AEA representative position. A return envelope is provided for each ballot to encourage voting. Each ballot has a verification signature for assuring that AEA representative votes are from the respective AEA.
5. Once the voting deadline has passed the ballots are tabulated and those nominated are informed as to the results. The ISPA president is also notified.
6. Periodically there is an opening for an office on the ISPA board. The filling of such offices is by board appointment (with the exception of president-elect). If the position of president-elect is vacant the president shall assume that term. If the office of president is vacated then the president-elect shall assume that office for the remainder of that term and for the following full term. If both president and president-elect were to vacate office then a special election would need to be held.

 

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

J. B. STROUD AWARD PROCEDURES

The J.B. Stroud Award is a lifetime achievement award and is the highest professional recognition that can be given to an Iowa school psychologist. The following outlines the nomination and selection process.

1. The Stroud award committee shall consist of the committee chair, who will coordinate the procedure, and three voting members. The committee chair will participate in the rating each of the candidate’s materials but this will be utilized only in the event of a tie.
2. A call for nominations for the J. B. Stroud Award will be made in the spring of the year (e.g., April) with a set deadline for submission of nominations (e.g., May 15th). Nominations will be submitted to the committee chair. The nominator must be a full member of ISPA but the nominee need not be a member.
3. The nominee must be , or has been, a school psychologist, holding an endorsement from the Board of Educational Examiners as a school psychologist. The nominee must have had at least two years experience working with children as a school psychologist.
4. Once the nominations are closed, an outline of the procedure is sent to all nominators and nominees. Each nominee will be asked to submit to the committee chair a resume/vita which follows the attached example. There must be a total of five testimonials submitted to the committee chair. Two of the testimonials should be from school psychologists and the remaining three may be submitted by other professionals familiar with the nominee’s work. Suggested deadlines for submission of materials is August 1st for the resume/vita and September 1st for the testimonials.
5. Once the materials have been submitted to the committee chair then they will be distributed to the voting members of the committee. Each voting member will rate the candidate’s materials on a 1–2–3–4–5 point scale in the following areas:
   1. RESEARCH: This area includes both empirical and applied research work carried out, either as part of their job or outside of their job, but related to children and/or psychology.
   2. DIRECT SERVICE: This area relates to providing school psychological services directly to students and parents/guardians.
   3. INDIRECT SERVICE: These services are those which are indirectly provided to students and families, such as through consultation with agencies, schools etc._
   4. SUPERVISION OR CONSULTATION: This area encompasses supervision or administrative responsibilities, as well as consultative services to agencies or on projects.
   5. LEADERSHIP IN SCHOOL PSYCHOLOGY: This area includes work done in professional organizations, publications, lectures/workshops, etc._
6. Once rated, the materials are returned to the committee chair, along with an affidavit attesting to impartiality. Here, the ratings are totaled and the recipient is determined by the highest total of points. In the event of a tie, the ratings of the committee chair are utilized. If a tie exists after these ratings are added then multiple awards will be made.
7. All nominators will be notified at least two weeks before the award is scheduled to be presented. It will be each nominator’s charge to notify the nominee. It will also be the responsibility of the nominator to make the award presentation, or arrange for another individual to make the presentation. The J. B. Stroud Award will be presented at the annual Fall Conference.
8. The J. B. Stroud Award is a laser cut plaque (12 by 16 inches) constructed from a PMT which is on file at the Amana Society Inc. The name of the recipient needs to get to them 2 to 3 weeks prior to the Fall Conference. The contact person at the Amana Society is:

Patricia Dunsworth, Manager
Commercial and Incentive Sales
Amana Society Inc.
P.O. Box 189
Amana, IA 52203
Phone: 319-622-3051
Fax: 319-622-3119_

RESUME/VITA_ FOR_ J.B. STROUD AWARD_
Name:________________________________________________________
Address:_______________________________________________________
Home Phone:___________________________________________________
Employer:______________________________________________________
Address:_______________________________________________________
Position:_______________________________________________________
Educational Work Experience:

 

 

 

 

Education/Training:

 

 

 

 

 

Professional Organization Membership and Participation:

 

 

 

 

 

 

 

 

Community Activities and Participation:

 

 

 

 

 

 

Publications/Special Projects:

 

 

 

 

 

 

 

 

Testimonial Statements (please list the names of the five individuals from whom testimonial letters will be submitted).
Nominating Psychologist:_____________________________________________
Second Psychologist:__________________________________________________
Associate:__________________________________________________________
Associate:___________________________________________________________
Associate:__________________________________________________________
To the best of my knowledge the preceding information is accurate. If chosen for the honor of receiving the J. B. _Stroud Award, I will accept the award.
________________________________ ____________________________
Signature Date

CANDIDATE:_________________________________________________

1. RESEARCH: This area includes both empirical and applied research work carried out, either as part of their job or outside of their job, but related to children and/or psychology.
   LOW 1—–2—–3—–4—–5 HIGH
2. DIRECT SERVICE: This area relates to providing school psychological services directly to students and parents/guardians.
   LOW 1—–2—–3—–4—–5 HIGH
3. INDIRECT SERVICE: These services are those which are indirectly provided to students and families, such as through consultation with agencies, schools etc.
   LOW 1—–2—–3—–4—–5 HIGH
4. SUPERVISION OR CONSULTATION: This area encompasses supervision or administrative responsibilities, as well as consultative services to agencies or on projects.
   LOW 1—–2—–3—–4—–5 HIGH
5. LEADERSHIP IN SCHOOL PSYCHOLOGY: This area includes work done in professional organizations, (_publications, lectures/workshops, etc.).
   LOW 1—–2—–3—–4—–5 HIGH

Verification Statement: I have rated this candidate’s materials without prejudice or bias and submit them to the committee chair for the final tabulation process.

___________________________________________
Signature

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

STUDENT AWARD PROCEDURES

The Student Award recognizes the most outstanding student in School Psychology. The following outlines the nomination and selection process.

1. The Student Award Committee shall consist of the Committee Chair, who will coordinate the procedure, and three voting members. The Committee Chair will participate in the rating each of the candidate’s materials but this will be utilized only in the event of a tie._
2. A call for nominations for the Student Award will be made in the spring of the year (e.g., May) with a set deadline for submission of nominations (e.g., Sept. 15th). The call will be made to ISPA members as well as the trainers of each of the three training institutions in the state. Nominations will be submitted to the Committee Chair. The nominator must be a full member of ISPA but the nominee need not be a member._
3. The data submitted for nomination should follow the attached example. The nomination may be a collaborative effort but needs to be submitted on one report. Along with the nomination form, there will be one question that the student will be asked to answer. The response should be kept to one typed page.
4. Once the data is returned to the Committee Chair it will then be distributed to the three other members of the committee for rating. Each area of the nomination form will be rated on a scale from 1-7 (1=low, 7=high). The student question will also be rated by the committee, but on a 1-5 scale . The rationale here is that student accomplishments should far out weigh a response to one question (the question will only be 12.5% of the total weighting).
5. Once the nominations are rated they will be returned to the Committee Chair for final tabulation, and the nominators will be informed of the results. It will be the responsibility of the nominators to inform the nominees of the results. The person(s) who nominated the eventual recipient will be expected to present the award to the student at the Fall Conference.
6. The recipient will receive a plaque and an honorarium to be set by the Executive Board (currently $50).

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

STUDENT AWARD NOMINATION_
Name of Nominee:___________________________________________ Address:____________________________________________________ Phone:_______________________________________________________
Name of Nominator:__________________________________________ University:___________________________________________________ Address:_____________________________________________________ Phone:_______________________________________________________
Please comment on the nominee’s skills and experiences as they relate to each of the following five areas. Please note that you may make one substitution by utilizing the OTHER category._
ASSESSMENT: (Collection of background information, classroom observation, administration/scoring/interpretation of psychological and educational assessment instruments, report writing).

 

 

 

 

 

CONSULTATION: (working with teachers, parents, administrators, support staff, and community agencies in developing specific plans to meet children’s’ needs)

 

 

 

 

 

 

DIRECT PUPIL/PARENT INTERVENTION: (provision of intervention services such as individual/group counseling, behavior modification, and family consultation/counseling)

 

 

 

 

 

 

 

RESEARCH (EMPIRICAL/APPLIED): (development/implementation of research, dissemination/application of research data into practice)

 

 

 

 

 

 

PROFESSIONAL DEVELOPMENT/INVOLVEMENT: (involvement in local/state/national professional or support groups)

 

 

 

 

 

OTHER: Optional substitute for one of the above.
Please define:__________________________________________________________

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

STUDENT AWARD QUESTION

Please respond to the following ethical question. Please limit your response to this one page.

IN YOUR FIRST YEAR OUT IN THE FIELD YOU DISCOVER , IN YOUR CLASSROOM OBSERVATIONS, A FIRST GRADE TEACHER WHO IS EMOTIONALLY ABUSIVE TO THE CHILDREN, ON A DAILY BASIS. YOUR PRINCIPAL AND SUPERVISOR ARE AWARE OF THE SITUATION BUT NOTHING IS BEING DONE TO RESOLVE THE SITUATION. WHAT DO YOU DO?

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

 

Nominee:_____________________________________________________________
ASSESSMENT: (Collection of background information, classroom observation, administration/scoring/interpretation of psychological and educational assessment instruments, report writing)._

CONSULTATION: (working with teachers, parents, administrators, support staff, and community agencies in developing specific plans to meet children’s’ needs)

DIRECT PUPIL/PARENT INTERVENTION: (provision of intervention services such as individual/group counseling, behavior modification, and family consultation/counseling._

RESEARCH (EMPIRICAL/APPLIED): (development/implementation of research, dissemination/application of research data into practice).

PROFESSIONAL DEVELOPMENT/INVOLVEMENT: (involvement in local/state/national professional or support groups)_

OTHER: please define:___________________________________________________

QUESTION RESPONSE:

Verification Statement: I have rated this candidate’s materials without prejudice or bias and submit them to the Committee Chair for the final tabulation process._
_______________________________________________
Signature

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

DISTINGUISHED SERVICE AWARD FOR THE SUPPORT OF THE PROFESSION OF SCHOOL PSYCHOLOGY

The Distinguished Service Award recognizes individuals who are not currently working in the field of school psychology but who have made significant contributions to the profession of school psychology in Iowa.

 

1. I. The Distinguished Service Award Committee shall consist of the Awards Chair, who will coordinate the procedure, and three voting members. The Awards Chair will participate in the rating each of the candidate’s materials but this will be utilized only in the event of a tie._
2. II. A call for nominations for the Distinguished Service Award will be made in the spring of the year (e.g., May) with a set deadline for submission of nominations (e.g., July 1st). Nominations will be submitted to the Awards Chair.
3. III. The nominator must be a full member of ISPA but the nominee need not be a member nor a school psychologist._
4. IV. Once the nominations are closed the nominator will be asked to have two testimonial letters sent to the Awards Chair. At this point the material will be sent to the voting members of the Awards Committee and they will rate the testimonials on a scale of 1 to 7.
5. V. All nominators will be notified at least two weeks before the award is scheduled to be presented. It will be each nominator’s charge to notify the nominee. It will also be the responsibility of the nominator to make the award presentation, or arrange for another individual to make the presentation.
6. VI. The Distinguished Service Award will be presented at the annual Fall Conference._

IOWA SCHOOL PSYCHOLOGISTS ASSOCIATION

DISTINGUISHED SERVICE AWARD BALLOT

Nominee:____________________________________________

Testimonial #1 LOW 1—–2—–3—–4—–5—–6—–7 HIGH

Testimonial #2_ LOW 1—–2—–3—–4—–5—–6—–7 HIGH
Verification Statement: I have rated this candidate’s materials without prejudice or bias and submit them to the Committee Chair for the final tabulation process.
Signature: ____________________________________________

ETHICS AND PROFESSIONAL STANDARDS COMMITTEE:

The purpose of the ethics and professional standards committee:

Serve as a resource for questions regarding the ethical practices of school psychologists.
Provide education regarding ethical practices through continuing education programs and written communication.

Establish standards for membership in the association. Standards shall include procedures for termination of membership other than by nonpayment of dues.

The role of the ethics and professional standards committee chairperson:

To call meetings of the committee.

To make sure the committee communicates with each other and with ISPA members via phone, newsletters, etc.

Routine activities completed by the ethics and professional standards committee:

Provide an ethics column for each ISPA newsletter.

Will be available to the membership at each ISPA convention.
Provide to members copies of the National Association of School Psychologists Code of Ethics and Professional Practice Standards when requested.

Pursue other activities as requested by the Executive Board.

Nonroutine activities completed by the ethics and professional standards committee:

Periodically review the document on Standards for the Provision of School Psychological Services in Iowa.

Periodically review other adopted papers or position statements and make recommendations to the Executive Board concerning appropriate revisions.

Activity Timeline

Ethics/Professional Standard Committee

January

Start of the fiscal and membership year
Attend board meeting or submit written report.

September

Begin to put “ethics” column back in newsletter.
Attend board meeting and submit annual goals.

October

Present at the conference.
Be available at the conference to discuss ethical issues/standards.
Organize CEU verification (Bruce).
Attend board meeting or submit written report.
Summarize conference presentation or write an ethics column and send to the Newsletter editor (for November issue).

November

December

Plan “ethics” column and send (for January Newsletter).

January

Review ethical problems that have occurred in Iowa and nation wide.

February

Plan “ethics” column and send (for March Newsletter).
Share information from January. (How will it be shared?)
Attend board meeting or submit written report.

March

April

Last “ethics” column and send (for May Newsletter).

May

Committee reviews current year’s activities.
Talk about next years Conference.
Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.

RESEARCH AND SURVEYS COMMITTEE

The purpose of the research and surveys committee:

The Research and Surveys Committee assists in completing information searches, literature reviews, and conducts surveys for the Executive Board and members of ISPA for the purpose of association planning, goal completion and professional development.

The role of the research and surveys chairperson:

The chairperson will: 1) Solicit committee members, 2) delegate tasks to committee members, and 3) maintain communication with the Executive Board and other committee chairs.

Routine activities completed by the research and surveys committee:

Assists in conducting surveys as directed by the Executive Board

Responds to requests for research from the Executive Board as well as membership

Assists in submitting summaries of published research or citations to the publications committee

Assists members in conducting research ethically and accurately

Pursues other research activities as directed by the Executive Board.

Nonroutine activities completed by the research and surveys committee:

Promotes applied research via development and administration of research grants funded by ISPA.

Presents on topics of research that are of interest to practitioners at ISPA.

Submits articles to ISPA newsletter editor on research topics of interest to practitioners.

Activity Timeline

January

Attend board meeting or submit written report.
Submit article for newsletter (February), research summary from funded grants presented at ISPA fall conference and proposed research that received funding.

February

Attend board meeting or submit written report.

March

April

May

Call for research proposals, submit to newsletter (June).

June

Attend board meeting or submit written report.

July

August

Attend board meeting or submit written report.
Last call for research proposals, submit to newsletter (September).

September

Deadline for receipt of research proposals (postmarked 9/15).

October

Attend board meeting or submit written report.
Funded proposals announced at ISPA conference.

November

December

Prepare review of the year’s goals and activities and recommendations for next year, present at January board meeting.

LEGISLATIVE COMMITTEE

The purpose of the legislative committee:

To inform the Executive Board and the General Membership of state and federal legislation which might affect the Association or the practice of school psychology.

To respond to proposed legislation and/or assist in formulating legislation at the direction of the Executive Board.

Pursue other such activities as may be requested by the Executive board.

The role of the legislative committee chairperson:

Establish/lead committee members

Recommend goals/objectives

Set meetings for committee as necessary

Report to ISPA president and Executive Board.

Routine activities completed by the legislative committee:

Monitor general assembly action (January – May) – Report information (e.g. Newsletter, Executive Board Meetings, etc.)

Follow-up on specific legislative subjects of special interest

Liaison work with other organizations as appropriate

Provide input to legislators, as appropriate (e.g. NASP requests)

Obtain information for ISPA president or Executive Board related to legislative issues upon request

Nonroutine activities completed by the legislative committee:

Conduct survey of ISPA membership concerning legislative interests/priorities

Assemble list of school psychologists in Iowa by voting district

January

Start of the fiscal and membership year.
Various Legislative monitoring (e.g. calls to the Public Information Bureau and review copies of proposed legislation as necessary)
Report at Executive board meeting and submit annual goals
Write and send article to the Newsletter editor for February issue.

March/April

Continue monitoring-share information with ISPA President et al
If necessary confer with the Executive Board to consider implications of pending legislation

June

Attend board meeting.
Consider any summer tasks, if applicable.

August/September

Newsletter article
Attend board meeting

October/November

Report at Executive Board meeting and general membership meeting
Write and send article to Newsletter editor (for November issue)

PUBLIC RELATIONS COMMITTEE

The purpose of the public relations committee:

To assist the Executive Board in promoting a positive image of the Association and School Psychology.

The role of the public relations committee chairperson:

Establish committee.

Develop goals and objectives for the year.

Identify committee responsibilities and delegate.

Routine activities completed by the public relations committee:

Coordinate an official school psychology week with the governor’s office. This should be held in conjunction with NASP’s school psychology week or after so we can use the materials generated by NASP.
Develop promotional literature and materials.

Develop two or more press releases for Iowa distribution per year.

Set meetings for committee as necessary.

Report to ISPA president and Executive Board at meetings.

Nonroutine activities completed by the public relations committee:

Public Relations Committee

July

Start of the fiscal and membership year.

August

September

Contact Governor’s office to declare School Psychology Week in March. Set date for proclamation signing with the governor.
Attend board meeting and submit annual goals.
Work on activities for the conference.

October

Finalize plans for conference.
At conference, set up a public relations table in the registration area. At the table attempt to obtain ideas from conference attendees for public relations ideas (e.g. contest, etc.) and disseminate ideas and materials for public relations.
Attend board meeting or submit written report. Tell the president when the school psychology week proclamation signing will be and confirm who will be in attendance.

November

Get materials from NASP for radio, TV and newspaper distribution.

December

Submit article for Newsletter: Indicate when school psychology week will be in March, list some PR ideas for practitioners and mention the governors scheduled proclamation of school psychology week.
Notify president of the date for the proclamation signing in the governor’s office and make sure there are one or more people that will attend.

January

Work on School Psychology Week. Outline ideas and develop action plan.
Prepare thank you notes for those who have helped.

February

Work on School Psychology Week.
Have things ready for executive board members and distribute at the board meeting.
Attend board meeting or submit written report.
Update Board on school psychology week: Bring promotion ideas and materials, discuss governor’s proclamation.

March

Send out reminders about school psychology week.
School Psychology Week.
Get feedback about how School Psychology Week went this year.

April

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.

PLANNING AND RESPONSE COMMITTEE

The purpose of the planning and response committee:

To provide ISPA a mechanism whereby the association can quickly respond to issues chosen by the President or as directed by the board. The committee is made up of the president, president-elect, secretary and treasurer (association officers). The committee generally speaks on behalf of the organization in the interim between board meetings when the full board is not available to review and respond to issues of importance to the association.

The role of the planning and response committee chairperson:

ISPA’s president serves as chairperson of this committee. The president initiates or acts as directed by the board to develop association authorized response to selected issues.
Routine activities completed by the planning and response committee::
None.

Nonroutine activities completed by the planning and response committee:

The committee stands ready to respond to issues important to ISPA and to presidential requests between board meetings.

July

Start of the fiscal and membership year.

August

September

Attend board meeting and submit annual goals.

October

Attend board meeting or submit written report.

November

Contact through written response state legislators while they are on recess from legislative session.

December

January

February

Attend board meeting or submit written report.

March

April

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.

Other Operation Guides and Activity Timelines

AD HOC HISTORY COMMITTEE

The purpose of the ad hoc history committee:

The purpose of the ad hoc history committee is to document the historical development of ISPA.

The role of the ad hoc history committee chairperson:

The chairperson directs and completes activities that lead to the production of a permanent record of ISPA’s development and activities. The committee was established in 1990 by Steven Iverson to accomplish the four primary goals discussed below.

Routine activities completed by the ad hoc history committee:

The four initial goals for the committee were as follows:
Goal 1 – Obtain two copies of every Newsletter that ISPA has published.
Actions – Sort through existing Newsletters to determine which issues are missing. Steve Iverson will keep an original copy of each Newsletter in our permanent collection. The committee will keep the second set if we can collect that many. Place a notice in the Newsletter requesting missing issues.
Goal 2 – Compile a listing of Presidents, Secretaries and Treasurers by year since ISPA’s inception.
Actions – Review “ISPA Historical Moments” by Darrell Dierks and sift through Newsletters to get missing information.
Goal 3 – Develop a written account of the history of ISPA.
Actions – Read archive documents. Sift through Newsletters.
Goal 4 – Write several short articles of historical significance/interest which could be included in the Newsletter now and in the future.
Actions – Sift through Newsletters. Interview veterans.

Nonroutine activities completed by the ad hoc history committee:

Other activities which have been suggested for the committee include: 1) collecting information of historical significance from school psychologists and AEA’s around the state (e.g. photographs, old DPI information from Jeff Grimes, etc.), 2) organize taped group or individual interviews with veterans in the profession (could coordinate through Jeff Grimes).

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.
Receive amended February board minutes from the secretary.

July

Start of the fiscal and membership year.

August

September

Attend board meeting and submit annual goals.
Receive amended June board minutes from the secretary.
Receive and file end of fiscal year (July 1) financial report from the treasurer.
Receive and file two copies of the September Newsletter.

October

Attend board meeting or submit written report.
Receive amended September board minutes from the secretary.

November

Receive and file two copies of the November Newsletter.

December

January

Receive and file two copies of the January Newsletter.

February

Attend board meeting or submit written report.
Receive amended October board minutes from the secretary.

March

Receive and file two copies of the March Newsletter.

April

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.
Receive and file two copies of the May Newsletter.

STATE SCHOOL PSYCHOLOGY CONSULTANT

The role of the state school psychology consultant:

1. Promote the ongoing development of school psychological services designed to meet the educational and mental health needs of students and families throughout Iowa.
2. Facilitate the formulation and implementation of quality standards for the profession of school psychology.
3. Contribute to the development of state policy, rules and regulations related to educational and mental health services provided by school psychologists and others.
4.  Encourage networking across and between educational agencies, universities, professional associations, supervisors, and department of education, school psychology practitioners and psychologists in the private sector.
5. Contribute to, and draw from, the National Association of School Psychologists and American Psychological Association as organizations representing the profession of school psychology.

Routine activities completed by the school psychology consultant:

1. Work through established statewide networks (AEA supervisors of school psychology, ISPA, AEA’s, universities, etc.) to identify the needs/issues and promote solutions to the challenges that effect the quality of school psychological services in Iowa.
2. Provide a clearinghouse for job openings in Iowa for school psychologists and facilitate recruitment of qualified candidates.
3. Promote appropriate licensing/certification standards for school psychologists by the Board of Educational Examiners.
4. Participate on the ISPA board as an exofficio member.
5. Sponsor meetings for AEA supervisors and practitioners regarding leadership issues effecting the practice of school psychology.

Nonroutine activities completed by the school psychology consultant:

1. Sponsor staff development programs for school psychologists.
2. Contribute to professional literature through journals, newsletters or other publications.
3. Advance consumer understanding of school psychological services in Iowa.
4. Sponsor projects or research that systematically explore quality implementation of school psychological services for students and families.
5. Respond to questionnaires and requests about school psychology in Iowa.

Activity Timeline

State School Psychology Consultant

January

Start of the fiscal and membership year.
Attend board meeting or submit written report.

June

Attend board meeting or submit written report.

August

Attend board meeting or submit written report.

October

Fall conference

December

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

NASP DELEGATE

The role of the NASP Delegate:

Serve as Iowa’s liaison and representative to the National Association of School Psychologists.

Routine activities completed by the NASP Delegate:

Send follow-up letters to non-renewing NASP members
Send invitation letters to non-members
Submit articles to ISPA newsletter re NASP activities
Prepare NASP display table for ISPA convention
Attend two Delegate Assembly meetings per year
Attend one Regional meeting per year

Nonroutine activities completed by the NASP Delegate:

Respond to a variety of requests from NASP and/or other school psychology leadership

Activity Timeline

NASP Delegate

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.

July

Start of the fiscal and membership year.
Attend Delegate Assembly meeting (if meeting is held this month).

August

September

Attend board meeting and submit annual goals.
Send reminder letters, e-mails, or make phone calls to non-renewing NASP members.

October

Attend board meeting or submit written report
Prepare and staff NASP display table at conference

November

December

Write and send a Newsletter article concerning NASP activities and the Central regional meeting (for January issue).

January

February

Attend board meeting or submit written report

March or April

Attend Delegate Assembly meeting (if meeting is held this month).

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

Review this year’s goals, activities and accomplishments at the board meeting.

Role of the IPA liaison:

The IPA liaison coordinates the exchange of information and facilitates interactive efforts between ISPA and IPA. The IPA liaison also serves as a catalyst for collaborative activities and efforts on behalf of the educational and mental health needs of children and youth in Iowa. This may include conference plans, legislative issues, health care and school reform issues.

Routine activities completed by the IPA liaison:

Attends ISPA board meetings.

Represents ISPA issues at IPA board meetings.

Serves as a resource to coordinate joint efforts.

Nonroutine activities completed by the IPA liaison:

None

Activity Timeline

IPA Liaison

July

Start of the fiscal and membership year.

August

September

Attend board meeting or submit written report.

October

Attend board meeting or submit written report.

November

December

January

February

Attend board meeting or submit written report.

March

April

May

Write a review of the year’s activities and recommendations for next year to submit to the president for the June board meeting.

June

Attend board meeting or submit written report.
Review this year’s goals, activities and accomplishments at the board meeting.Last Updated on Tuesday, 04 August 2009 03:21

 

Mission StatementContact Us